Part Time EA or Virtual EA

Permanent: Part Time and Flexible

Level: Mid/Senior

Location: Remote (Australia)

Snack Drawer is an Internet-First Creative Agency, specialising in creative, content and communications that work harder, go further and taste better.

At Snack Drawer, we are passionate about creating dynamic and engaging creative that not only captures attention but is connected to culture. We operate under our unique "Good Sugars" framework, which consists of three pillars: Work Harder, Go Further, and Taste Better. This approach allows us to deliver outstanding results for our clients by blending creativity, strategic thinking, and cultural relevance. We pride ourselves on staying ahead of trends, leveraging cutting-edge tools, and fostering a culture of inclusivity and excellence.

Our growing roster of clients include Netflix, Meta (Instagram), Nike, Suncorp and Shaver Shop Group. Our work saw us recognised as Best Boutique Agency 2022 at AiMCO Awards (February 2022) and Emerging Agency Finalists 2022 for Mumbrella and B&T and as well as winners at the 2023 Mumbrella Commscon Awards. In 2023 we were globally recognised Webby Nominees and Shorty Award Gold Winners.

About You: We are seeking a highly organised and proactive Virtual Executive Assistant (EA) to support our senior leadership team. If you are detail-oriented, efficient, and thrive in a fast-paced environment, we would love to hear from you.

Key Responsibilities:

Administrative Support:
Manage and organise the daily schedules of senior executives, including coordinating meetings, appointments, and travel arrangements.
Managing calendars
Handle correspondence, emails, and phone calls, ensuring timely responses and appropriate delegation.
Prepare and edit documents, reports, and presentations as needed.
Maintain and update contact lists, files, and records.

Communication:

Where required be a point of contact between senior executives and internal/external stakeholders.
Draft and distribute communications on behalf of senior leadership.
Organise and coordinate meetings.

Personal Assistance:

Manage personal tasks and errands for senior executives as required
Assist with any ad-hoc tasks or special projects as required.

Experience:

Proven experience as a Personal Assistant or Virtual Assistant, preferably within a creative or digital agency environment.
Strong project management skills with the ability to multitask and prioritise effectively.

Skills:

Exceptional organisational and time management skills.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite, Google Workspace, and project management tools (e.g., Asana, Trello).
Ability to work independently and handle confidential information with discretion.

Attributes:

High level of attention to detail and accuracy.
Proactive and self-motivated with a positive attitude.
Adaptable and able to thrive in a fast-paced, dynamic environment.
Strong problem-solving skills and the ability to think critically.

How to Apply:

Interested candidates should submit their resume and a cover letter outlining their relevant experience and why they are a great fit for this role. Please send your application to [email address] with the subject line "Virtual EA Application - [Your Name]".

We look forward to receiving your application and potentially welcoming you to our innovative and creative team!

Snack Drawer jobs

Virtual / Remote Executive Assistant